Honest pricing that scales with you
You pay per location, and each one costs less as you add more. Start free for 14 days, then choose monthly or yearly. Every plan includes the core HR platform, with payroll, attendance and compliance coming in as you move up.
Starter
The HR essentials for growing teams
from £13 /location/mo
+ £10 platform fee /mo
- 1 to 3 locations£19 each
- 4 to 10 locations£17 each
- 11 to 30 locations£15 each
- 31 to 100 locations£13 each
- Holiday calendar with UK bank holiday import
- Document storage with expiry alerts
- Leave requests & approval workflow
- Employee self-service portal
- Email notifications
Professional
Rota, attendance & payroll-ready HR
from £34 /location/mo
+ £26 platform fee /mo
- 1 to 3 locations£49 each
- 4 to 10 locations£44 each
- 11 to 30 locations£39 each
- 31 to 100 locations£34 each
- Everything in HRM Starter
- Employment contracts with digital signature
- Attendance tracking with clock in/out
- Shift & rota builder
- Overtime & break management
- Bradford factor monitoring
- Monthly attendance reports
Enterprise
Full UK compliance & Home Office ready
from £55 /location/mo
+ £44 platform fee /mo
- 1 to 3 locations£79 each
- 4 to 10 locations£71 each
- 11 to 30 locations£63 each
- 31 to 100 locations£55 each
- Everything in HRM Professional
- Home Office Compliance (UK)
- Immigration record management
- Right to Work (RTW) check log
- UKVI reportable event tracking
- Visa & BRP expiry alerts (90/60/30/14/7 days)
- GDPR data retention automation
- Full compliance audit trail
- Dedicated onboarding support
14-day free trial
Try everything free for 14 days. Full Professional access, no card.
Start free trialEnterprise Lifetime
Pay once, own it forever. All modules, forever. One-time payment (contact us for a quote).
Talk to our teamPrices are per location, per month, excluding VAT. Your platform fee is a single flat charge. Need per-employee or usage-based (e.g. per-payslip) add-ons? These can be enabled for your account. Just ask.
PeopleGem vs buying it all separately
Most teams end up paying for five separate apps to cover what PeopleGem handles on its own. Here's roughly how the costs compare, using typical market rates, shown purely for illustration.
A typical stack
Five separate apps, five bills
- Rota & shift apparound £3 to £5per person / month
- Clock-in & timesheetsaround £2 to £4per person / month
- Payroll bureauaround £4 to £8per payslip
- HR & documents apparound £4 to £7per person / month
- Cloud storage for filesaround £5 to £10per month
Where it lands for most teams
£hundreds a month
Several logins Several bills Costs climb with every hire
PeopleGem
One platform, one bill, no runaround
- Rota, attendance, leave, payroll, pensions, compliance and documents, all included
- Priced per location, not per head, so growing your team doesn't grow your bill
- The per-location rate drops as you add more locations
- A single predictable bill, and no hopping between five portals
Per location, and cheaper as you grow
A bill that stays predictable
No per-head creep, so add people without adding to the price.
Illustrative only. The figures above are typical market rates shown for comparison, not quotes from any named provider, and actual third-party costs vary. The point isn't the exact numbers: separate apps stack up in price and admin, while PeopleGem stays a single, predictable charge.
Easy to start, easy to leave
The pricing is fair, and so are the terms. Nothing here is designed to trap you.
No card to start
Begin a 14-day free trial with full access. We ask for payment details only if you decide to stay.
Cancel any time
No lock-in and no long contract. Switch plans or leave whenever it suits you. It's month to month.
Your data stays yours
Encrypted, UK-hosted, and yours to export or erase. Our AI runs on our own servers, and nothing is sold on.
Pricing questions, answered
Why is PeopleGem the best HR and payroll software in the UK right now?＋
Because it genuinely does the whole job for a UK team, in one place, for one bill. Rota, attendance, leave, real HMRC payroll (RTI), pensions, onboarding and Home Office compliance all share the same records, so nothing is re-keyed and nothing falls through the gap between systems. It's built for multi-site businesses, with a messaging number per branch, hours that follow staff between locations, and per-location pricing that drops as you grow. Add the payroll and compliance depth that generic HR apps leave out, a private UK-hosted AI assistant so your data never leaves the country, your files kept in your own cloud with no lock-in, and support in seven languages, and you have a platform most rivals can't match. They do one slice of this and hand you the rest.
Does PeopleGem work for businesses with several branches?＋
Yes, it's built for exactly that. If you run salons, clinics, care homes, shops or venues across sites, you get a separate messaging number per branch, hours that follow staff between locations, admins scoped to their own site, and pricing based on how many locations you have.
Can PeopleGem run our UK payroll?＋
Yes. You get full UK payroll in-house, covering PAYE, National Insurance, pension auto-enrolment, statutory pay, P60, P45, P11D and CIS, all reported to HMRC in real time (RTI), using your own HMRC Government Gateway login.
Does PeopleGem work with my accounting software and pay staff by bank transfer?＋
Yes. After a pay run you can export a ready-to-import journal to Xero, QuickBooks Online or Sage, or connect Xero and QuickBooks Online directly, then pay your team by bank transfer using a BACS payment file or a connected bank-payment provider. You can also give your accountant their own secure login, scoped to only the companies they look after, with bank details masked.
How does pricing work?＋
You pay per location each month, plus a small platform fee, and the per-location rate drops as you add more locations. There's a 14-day free trial with no card required, monthly or yearly billing (save ~16% yearly), and a lifetime option. Your superadmin can also switch on extra features as add-ons.
Is our data safe and GDPR-compliant?＋
Yes. Personal details are encrypted field by field, retention runs on a schedule to meet GDPR, and you get DSAR and erasure controls, consent and processing registers, and a full audit trail. The PeopleGem-AI assistant is self-hosted, so your data stays in the UK.
Can we try it before we pay?＋
Yes, just start a 14-day free trial of HRM Professional with no card required. You get full access, and a friendly reminder before the trial ends.
Swap five bills for just one
Fold HR, payroll and rota into a single per-location plan, then try it free for 14 days, no card, cancel any time.