PeopleGemPeopleGem
Features

Everything from the first shift to the final payslip

Every module works together, so you can stop stitching separate tools into one messy workaround.

Rota & shift planning

Build next week's rota in minutes, publish it to everyone at once, and let staff swap shifts themselves — so you stop chasing people and rebuilding spreadsheets.

  • Drag and drop the whole week together in minutes
  • Reuse recurring rotas instead of starting from scratch
  • Let staff pick up open shifts and swap between themselves
  • Count hours fairly when people work across branches
  • Send the finished rota straight to WhatsApp, SMS or email

Attendance & time tracking

Always know who's in and who's late — staff clock in and out on a kiosk or by face check-in, and their hours land in payroll already rounded and break-adjusted.

  • Clock in and out on a shared kiosk or by face check-in
  • Forgotten clock-outs close on their own at shift end
  • Hours arrive rounded and break-adjusted, ready for pay
  • Spot absence patterns early with Bradford Factor scoring
  • Bring history across from your old attendance system

Leave & holiday

Let your team ask for time off in a tap and approve it in one click — with balances that stay right on their own and a calendar that shows who's away.

  • Staff request time off straight from their phone
  • Approve or decline in a single click
  • UK bank holidays already in the calendar
  • Balances and entitlement update automatically
  • Handle maternity and other statutory leave properly

UK payroll

Run proper UK payroll in-house — PAYE, National Insurance, pensions and statutory pay all worked out for you, and reported to HMRC in real time (RTI).

  • PAYE, National Insurance and auto-enrolment worked out for you
  • Report to HMRC in real time (RTI FPS/EPS filing)
  • Statutory pay for sickness, maternity and paternity
  • P60, P45, P11D and CIS produced for you
  • Send payslips straight to each person's inbox

Workplace pensions

Meet your auto-enrolment duties without the headache — PeopleGem works out who to enrol, manages contributions and talks to your pension provider for you.

  • Works with NEST, The People's Pension and NOW: Pensions
  • Works out who needs enrolling, automatically
  • Manages contribution schedules and opt-outs
  • Reconciles the numbers so they always match

Onboarding & offboarding

Get new starters set up and leavers wrapped up without the paperwork pile — digital welcome packs, signed contracts and P45s all handled from day one to last.

  • Send new starters a digital welcome pack and task list
  • Get contracts signed online — no printing
  • Reuse your own letter and document templates
  • Offboard in one click, with the P45 generated for you
  • Let a notice period run the leaving process on its own

UK & Home Office compliance

Stay on the right side of Home Office and GDPR rules — right-to-work checks, visa expiry alerts and data retention all tracked for you, so nothing slips.

  • Keep a clear right-to-work (RTW) check log
  • Track Home Office (UKVI) reportable events in one place
  • Get warned before a visa or BRP expires
  • Delete data on schedule with GDPR retention automation
  • Answer data requests with DSAR, ROPA and consent registers

Documents & contracts

Keep every contract and document in one secure place, signed and up to date — with a nudge before anything expires and encryption on personal details.

  • Store documents securely with expiry alerts
  • Send and sign contracts online
  • Personal data encrypted field by field
  • Connect the cloud storage you already use

Gem-AI assistant

Ask an AI assistant your HR questions and get answers from your own knowledge base — running on our own servers in the UK, so your data never leaves.

  • Runs on our own UK servers — your data stays in-house
  • Answers from your knowledge base, not the open web
  • Handle everyday HR tasks just by asking
  • Surfaces insights and trends hiding in your data

Notifications & messaging

Reach your team where they actually read — WhatsApp, SMS and email — from your own branch numbers, and get told the moment a message fails to land.

  • Message staff on WhatsApp, SMS and email
  • Send from each branch's own number
  • Get alerted if a channel stops delivering
  • Schedule digests and reminders in advance

Try it with your own team

Start a free 14-day trial — full access, no card, no pressure.

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