Every job, done for you, not stitched together
Fifteen modules, built to work as one. For each, you'll see exactly what it looks like, where it saves you time, and what it retires: the spreadsheets, bureaus and separate bills most teams have learned to live with.
Rota & shift planning
Build next week's rota in minutes, publish it to everyone at once, and let staff swap shifts themselves. No more chasing people or rebuilding spreadsheets.
The old way
A spreadsheet you rebuild every week and a WhatsApp group that never stops pinging.
With PeopleGem
Drag and drop the whole week together in minutes
- Reuse recurring rotas instead of starting from scratch
- Let staff pick up open shifts and swap between themselves
- Count hours fairly when people work across branches
- Send the finished rota straight to WhatsApp, SMS or email
Attendance & time tracking
Always know who's in and who's late. Staff clock in and out on a kiosk or by face check-in, and their hours land in payroll already rounded and break-adjusted.
The old way
Paper timesheets and guesswork, re-typed into payroll by hand.
With PeopleGem
Clock in and out on a shared kiosk or by face check-in
- Forgotten clock-outs close on their own at shift end
- Hours arrive rounded and break-adjusted, ready for pay
- Spot absence patterns early with Bradford Factor scoring
- Bring history across from your old attendance system
9
clocked in
1
late
2
off
Leave & holiday
Let your team ask for time off in a tap and approve it in one click. Balances stay right on their own, and a calendar shows you who's away.
The old way
Holiday requests on scraps of paper and a wall planner nobody keeps up to date.
With PeopleGem
Staff request time off straight from their phone
- Approve or decline in a single click
- UK bank holidays already in the calendar
- Balances and entitlement update automatically
- Handle maternity and other statutory leave properly
Employee self-service app
Give every member of staff their own app. They see their shifts, swap them, book time off, clock in and pick up their payslips, all from their phone, so your managers field far fewer questions.
The old way
Staff texting the manager for every rota, payslip and holiday question.
With PeopleGem
See this week's shifts and what's coming up next
- Book time off and check holiday balance in a tap
- Pick up open shifts and swap with colleagues
- Clock in and out, and see worked hours
- Get payslips, contracts and documents in their pocket
- Works in their own language, seven to choose from
Today
9am to 5pm · Brighton
Next: Wed 12pm to 8pm
UK payroll
Run proper UK payroll in-house. PAYE, National Insurance, pensions and statutory pay are all worked out for you, and reported to HMRC in real time (RTI).
The old way
A bureau you email spreadsheets to, then wait days, and pay per payslip.
With PeopleGem
PAYE, National Insurance and auto-enrolment worked out for you
- Report to HMRC in real time (RTI FPS/EPS filing)
- Statutory pay for sickness, maternity and paternity
- P60, P45, P11D and CIS produced for you
- Send payslips straight to each person's inbox
Mia Turner
Stylist
£1,842.60
net · paid
Alex Reid
Therapist
£1,690.14
net · paid
Priya Shah
Manager
£2,210.75
net · paid
Workplace pensions
Meet your auto-enrolment duties without the headache. PeopleGem works out who to enrol, manages contributions and talks to your pension provider for you.
The old way
A separate provider portal you log into every month, hoping you enrolled the right people.
With PeopleGem
Works with NEST, The People's Pension and NOW: Pensions
- Works out who needs enrolling, automatically
- Manages contribution schedules and opt-outs
- Reconciles the numbers so they always match
Accounting & payments
Close the loop after payroll. Send your figures to your accounts software and pay your team by bank transfer, without re-keying a thing.
The old way
The same figures keyed twice, once for payroll and once for the accounts, with a bank run typed out by hand.
With PeopleGem
Export a ready-to-import payroll journal to Xero, QuickBooks Online or Sage
- Or connect Xero and QuickBooks Online directly
- Pay staff by bank transfer with a BACS payment file
- Or link a bank-payment provider to pay in a click
Accountant access
Give your accountant or bookkeeper their own secure way in, scoped to just the companies and payroll they look after, with bank details kept masked.
The old way
Sharing a login you shouldn't, or emailing sensitive spreadsheets back and forth.
With PeopleGem
Invite your accountant with their own login
- Scope them to only the clients they manage
- Let a practice handle several client companies in one place
- Keep sensitive bank details masked from their view
Onboarding & offboarding
Get new starters set up and leavers wrapped up without the paperwork pile. Digital welcome packs, signed contracts and P45s are all handled, from day one to last.
The old way
A printer, a wet-ink signature and a filing cabinet for every new starter and leaver.
With PeopleGem
Send new starters a digital welcome pack and task list
- Get contracts signed online, with no printing
- Reuse your own letter and document templates
- Offboard in one click, with the P45 generated for you
- Let a notice period run the leaving process on its own
Grace Bennett
Beauty Therapist · Hove
Performance & recognition
Help people grow and feel valued. Set goals, run reviews, gather peer feedback, and celebrate your top performers on a friendly leaderboard.
The old way
Reviews that live in a forgotten document, and good work that quietly goes unnoticed.
With PeopleGem
Set clear targets and track real progress against them
- Run structured reviews, with peer feedback built in
- Reward good work with points and recognition
- Keep teams motivated with a live leaderboard
UK & Home Office compliance
Stay on the right side of Home Office and GDPR rules. Right-to-work checks, visa expiry alerts and data retention are all tracked for you, so nothing slips.
The old way
A folder of visa copies nobody remembers to check until it's too late.
With PeopleGem
Keep a clear right-to-work (RTW) check log
- Track Home Office (UKVI) reportable events in one place
- Get warned before a visa or BRP expires
- Delete data on schedule with GDPR retention automation
- Answer data requests with DSAR, ROPA and consent registers
Sam Okafor
Right to work
Diego Alvarez
Visa expires in 21 days
Mia Turner
DBS check
Documents & contracts
Keep every contract and document in one secure place, signed and up to date, with a nudge before anything expires and encryption on personal details.
The old way
Contracts scattered across inboxes and shared drives, quietly expiring with nobody watching.
With PeopleGem
Store documents securely with expiry alerts
- Send and sign contracts online
- Personal data encrypted field by field
- Connect the cloud storage you already use
Employment contract
Grace Bennett
Right-to-work (visa)
Diego Alvarez
Level 3 certificate
Amelia Cole
Your data, your storage
Your people's files live in your own cloud, whether that's Google Drive, OneDrive or Dropbox, connected in a couple of clicks. They're not locked away inside someone else's system. Encrypted, GDPR-friendly, and always yours to keep or take with you.
The old way
Your people's files locked inside someone else's system, exported only if you ask nicely, and gone the day you leave.
With PeopleGem
Connect Google Drive, OneDrive or Dropbox in a couple of clicks
- Documents saved to your own cloud, not ours
- Export or move your data any time, with no lock-in
- Everything encrypted and GDPR-compliant
- One source of truth your whole team can reach
Equipment & asset servicing
Keep your kit safe, working and legal. Log every asset, record each service, and get reminded before a service or certificate falls due.
The old way
A dusty logbook by the machine that only gets found after something's already broken.
With PeopleGem
Keep a register of your equipment and assets
- Log service and maintenance records against each one
- Track certificates and their renewal dates
- Get reminded before a service or certificate expires
PeopleGem-AI assistant
Ask an AI assistant your HR questions and get answers from your own knowledge base. It runs on our own servers in the UK, so your data never leaves.
The old way
Googling HR questions or waiting days on an email, then hoping the answer fits your business.
With PeopleGem
Runs on our own UK servers, so your data stays in-house
- Answers from your knowledge base, not the open web
- Handle everyday HR tasks just by asking
- Surfaces insights and trends hiding in your data
I'll give Priya Shah Mon 18 Aug off. Shall I do it?
Shift alerts & team messaging
Everyone knows where they're meant to be. Send each person their shifts for the day by WhatsApp, text, app notification or email, drop a daily shift digest into every manager's inbox, and broadcast company-wide announcements the same way, all from your own branch numbers.
The old way
One personal phone, a group chat, and no real idea who actually saw the message.
With PeopleGem
Send each person their shifts for the day by WhatsApp, text, app notification or email
- A daily shift digest lands in every manager's inbox each morning
- Broadcast an announcement to your whole team at once
- Ask people to read and acknowledge important notices
- Send from each branch's own number, not one generic sender
- Get alerted the moment a channel stops delivering
Hi Mia, you're on today
Shift: 9am to 5pm at Brighton. Break 1pm to 1:30pm. Have a great one!
Sent by
All of that, minus the pile of separate bills
For most teams, each of these is its own app, spreadsheet or invoice. Gathered here, they answer to a single login and a single price.
Try it with your own team
Start a free 14-day trial with full access to every module. No card, no pressure.