Run your people from one calm place and get your evenings back.
Rota, attendance, leave, UK payroll and compliance all work together in PeopleGem, so you can pay everyone right, stay on the good side of HMRC, and stop juggling three apps and three bills.
No card needed Full access Cancel any time
Say goodbye to rebuilding the rota every week
Everything about your people, under one roof.
No more flicking between a rota app, a spreadsheet and a payroll bureau. PeopleGem holds the whole picture, so the morning starts with a clear head, not a hunt.
18
on shift now
£21.4k
August pay
3
leave to approve
Hours worked · this week
Sixteen modules, one login, one bill
From the first shift to the final payslip, it's all here as standard. Nothing to bolt on, no surprise add-ons.
The everyday jobs, handled for you
A look at how the everyday jobs actually feel, from Monday's rota to the moment payroll clears.
Build the week in minutes, not a lost evening
Drag shifts into place, reuse last week, publish to everyone at once, and let staff pick up and swap shifts between themselves.
- Whole week planned in one view
- Staff swap shifts without texting you
- Published straight to their phones
Real payroll, run in-house and filed to HMRC
PAYE, National Insurance, pensions and statutory pay worked out for you. Approve the run and PeopleGem files it in real time, then sends the payslips.
- Auto-enrolment & statutory pay handled
- One-click RTI on your own HMRC gateway
- Payslips, P60s & P45s produced for you
Mia Turner
Stylist
£1,842.60
net · paid
Alex Reid
Therapist
£1,690.14
net · paid
Priya Shah
Manager
£2,210.75
net · paid
Just ask, in your own words
Type “give Priya Monday off” or “run this month's payroll” and it does it, showing you exactly what it'll do first. Private and UK-hosted.
- Plain-language commands, no menus
- Always confirms before it changes anything
- Your people's data never leaves the UK
I'll give Priya Shah Mon 18 Aug off. Shall I do it?
Know who's in, at a glance
Staff clock in on a kiosk or by face check-in. Hours arrive rounded and break-adjusted, ready for pay. No chasing timesheets.
- Live board of who's in, late or on break
- Hours land straight in payroll
- Bradford Factor flags patterns early
9
clocked in
1
late
2
off
Stay on the right side of the Home Office
Right-to-work checks, visa and BRP expiry alerts, and GDPR retention all tracked for you, so an inspection never catches you out.
- Right-to-work log kept for you
- Warned before a visa or BRP expires
- DSAR, retention & audit trail built in
Sam Okafor
Right to work
Diego Alvarez
Visa expires in 21 days
Mia Turner
DBS check
Onboard, recognise, and keep good people
Digital welcome packs get new starters ready by day one, and a friendly leaderboard celebrates the work that keeps customers coming back.
- Contracts signed online, P45s auto-made
- Goals, reviews & peer feedback
- Points and a live leaderboard
Grace Bennett
Beauty Therapist · Hove
Made for the way your team actually works
Whoever's holding it all together, PeopleGem takes the admin off their plate, so they can get back to the people and the work.
Salon owner
Publish next week's rota from your phone between clients, and let staff swap shifts without a single group text.
Care manager
Keep right-to-work, visas and training in order across every home, with a nudge before anything ever lapses.
Practice manager
Approve leave in a tap and run real UK payroll in-house. No bureau, no spreadsheets, no month-end panic.
Multi-site operator
See who's working across every site, count hours fairly between branches, and pay everyone right, on time.
Why busy teams stick with PeopleGem
Everything in one place
HR, rota, attendance, payroll, pensions and compliance all live together, so you're not stitching three apps into one and paying three separate bills.
Made for teams across sites
A number of its own per branch, hours that follow staff between locations, admins scoped to their site, and pricing per location. It works for any team on shifts, from salons, clinics and care to hospitality, retail, gyms, childcare and warehousing.
Proper UK payroll, built in
Full HMRC real-time payroll (RTI), covering PAYE, National Insurance, pensions, statutory pay, P60 and P45, all on your own HMRC gateway, not a resold third-party bolt-on.
Compliance handled for you
Right-to-work checks, visa and BRP alerts, Home Office reporting and GDPR retention are all built in. These are the parts most HR software quietly leaves for you to worry about.
AI that keeps your data private
PeopleGem-AI runs on our own servers and answers from your own knowledge base. Your people's details are never sent off to someone else's model.
Works in your team's language
Your team can use PeopleGem in the language they think in. There are seven to choose from, including English, French, Spanish, Italian, German, Portuguese and Hindi, so nobody's left guessing what a button means.
Pricing that grows with you
You pay per location, and the rate drops as you add more, plus add-ons for the features you actually want. No paying for things you'll never use.
1 login
HR, rota, payroll & compliance together
Real RTI
Payroll filed straight to HMRC
7 languages
Your team, in their own words
UK-hosted AI
Private assistant, data stays home
Pay per location, and pay less as you grow
Start free for 14 days, then pick monthly or yearly (save ~16%). There's a lifetime option too.
Professional
Rota, attendance & payroll-ready HR
£34 /location/mo
+ £26 platform fee · from
Choose ProfessionalEnterprise
Full UK compliance & Home Office ready
£55 /location/mo
+ £44 platform fee · from
Choose EnterpriseThe questions we hear most
Why is PeopleGem the best HR and payroll software in the UK right now?＋
Because it genuinely does the whole job for a UK team, in one place, for one bill. Rota, attendance, leave, real HMRC payroll (RTI), pensions, onboarding and Home Office compliance all share the same records, so nothing is re-keyed and nothing falls through the gap between systems. It's built for multi-site businesses, with a messaging number per branch, hours that follow staff between locations, and per-location pricing that drops as you grow. Add the payroll and compliance depth that generic HR apps leave out, a private UK-hosted AI assistant so your data never leaves the country, your files kept in your own cloud with no lock-in, and support in seven languages, and you have a platform most rivals can't match. They do one slice of this and hand you the rest.
Does PeopleGem work for businesses with several branches?＋
Yes, it's built for exactly that. If you run salons, clinics, care homes, shops or venues across sites, you get a separate messaging number per branch, hours that follow staff between locations, admins scoped to their own site, and pricing based on how many locations you have.
Can PeopleGem run our UK payroll?＋
Yes. You get full UK payroll in-house, covering PAYE, National Insurance, pension auto-enrolment, statutory pay, P60, P45, P11D and CIS, all reported to HMRC in real time (RTI), using your own HMRC Government Gateway login.
Does PeopleGem work with my accounting software and pay staff by bank transfer?＋
Yes. After a pay run you can export a ready-to-import journal to Xero, QuickBooks Online or Sage, or connect Xero and QuickBooks Online directly, then pay your team by bank transfer using a BACS payment file or a connected bank-payment provider. You can also give your accountant their own secure login, scoped to only the companies they look after, with bank details masked.
How does pricing work?＋
You pay per location each month, plus a small platform fee, and the per-location rate drops as you add more locations. There's a 14-day free trial with no card required, monthly or yearly billing (save ~16% yearly), and a lifetime option. Your superadmin can also switch on extra features as add-ons.
Is our data safe and GDPR-compliant?＋
Yes. Personal details are encrypted field by field, retention runs on a schedule to meet GDPR, and you get DSAR and erasure controls, consent and processing registers, and a full audit trail. The PeopleGem-AI assistant is self-hosted, so your data stays in the UK.
Can we try it before we pay?＋
Yes, just start a 14-day free trial of HRM Professional with no card required. You get full access, and a friendly reminder before the trial ends.
Ready to bring it all together?
Put HR, payroll and rota in one place, like the UK teams already running on PeopleGem. Start free. No card, nothing to lose.